Haunt Passport · Staff Manager

Stop managing
your team through
text messages.

Haunted attractions run on seasonal staff — actors, scare zone leads, ticket takers, booth workers. Haunt Passport Staff Manager handles every phase of that lifecycle: applications, hiring, scheduling, clock-in, and hours export. One place. All season.

TerrorDome — Tonight's Roster Live
18
Scheduled
14
Clocked in
2
On break
2
Absent
JM
Jamie M.
Zone 3 — Lead actor
3.2hIn
SR
Sam R.
Gate — Ticket scan
3.2hIn
AL
Alex L.
Merch booth
1.8hBreak
KP
Kim P.
Zone 1 — Actor
3.2hIn
DW
Dev W.
Zone 2 — Actor
Absent
The honest comparison

How most haunts manage staff.
How you'll manage staff.

Right now
Applications come in through Facebook Messenger, Instagram DMs, email, and someone's personal phone. Half of them get lost.
The schedule lives in a Google Sheet that four people have edit access to. It's wrong by Saturday afternoon every week.
Someone calls out at 6:45pm. You find out when they don't show up. You scramble to fill the zone with whoever's nearby.
Time sheets are paper. You collect them after close. Half are filled out wrong. Payroll takes three days to sort out.
You have no idea if a returning actor worked 20 hours last season or 60. You're guessing on rehire decisions.
With Staff Manager
One application link goes out. Every applicant in one dashboard, sortable by role, availability, and experience. Nothing falls through.
The schedule is built in Staff Manager with availability rules and conflict detection. Everyone sees their shift. Changes notify automatically.
Absences show on your live dashboard the moment the shift starts. You know who's missing before guests arrive.
Staff clock in and out from their phone. Hours are tracked automatically. Payroll export is one button at the end of the season.
Full history per staff member — hours worked, zones assigned, performance notes. Rehire decisions made on data, not memory.
Platform modules

Every phase of the
staff lifecycle — covered.

Applications + Hiring

One link. Every applicant in one place.

Share a single application link. Applicants fill out their role preferences, availability, and experience online. Every submission lands in your Staff Manager dashboard — reviewed, sorted, and hired without a single inbox search.

Custom application form — roles, availability, experience, emergency contact
All applicants in one dashboard — filter by role, status, or date applied
Review and approve or decline from the same screen
Automatic status notifications to applicants on decisions
Returning staff history — see last season's hours and notes before you rehire
Role assignment on hire — zone, position, and permission level
Staff Applications — TerrorDome 2026
JW
Jordan W.
Actor — Zone 3 preference · Fri/Sat avail.
New
MC
Morgan C.
Gate staff · All nights available
Review
TL
Taylor L.
Actor — returning, Zone 1 · 2025: 48hrs
Hired
RS
Riley S.
Merch booth · Weekends only
New
CK
Casey K.
Actor — Zone 2 · Fri/Sat/Sun
Hired
Applications this season 34 total · 12 hired · 8 pending
Scheduling

Build the schedule once.
Let the system handle the chaos.

Build shifts by zone and role. Staff see their schedules on their phones. Availability conflicts surface before you publish, not after someone doesn't show. Changes notify everyone affected automatically — no group texts required.

Shift builder by zone, role, and date — visual and fast
Staff availability rules — set once, auto-flagged on conflicts
Publish schedule to all assigned staff in one action
Shift change notifications — staff notified automatically on updates
Coverage view — see unfilled positions before each event night
Repeat schedule patterns across multiple nights or weekends
Schedule — Oct 17–19 · TerrorDome
Zone
Fri 17
Sat 18
Fri 24
Sat 25
Gate
Sam R.
Sam R.
Morgan C.
OPEN
Zone 1
Taylor L.
Casey K.
Taylor L.
Casey K.
Zone 3
Jamie M.
Jamie M.
Jordan W.
Merch
Alex L.
Riley S.
Alex L.
Riley S.
⚠ Gate — Sat Oct 25 is unfilled. 2 available staff not yet scheduled.
Time keeping

No paper.
No guessing. No chasing.

Staff clock in and out from their own phones when they arrive and leave. Hours are captured automatically, logged per shift, and available for payroll export at the end of the season. The paper time sheet is officially retired.

Mobile clock-in and clock-out — staff use their own phones
Hours logged automatically per shift and per staff member
Live dashboard — who's clocked in right now, who's on break
Absence flagged automatically when a shift starts with no clock-in
Season-total hours per staff member — for payroll and rehire decisions
Payroll export — one file, end of season, ready for your accountant
Time keeping — Fri Oct 17
JM
Jamie M.In: 6:48pm3.4h
SR
Sam R.In: 6:52pm3.3h
AL
Alex L.In: 7:01pm2.8h
KP
Kim P.In: 6:55pm3.2h
DW
Dev W.No clock-inAbsent
Tonight · all staff · total hrs16 clocked · 48.2 hrs
Communications

Every message in one place.
Not in seven people's inboxes.

Send announcements, shift reminders, and last-minute changes to your full roster or individual zones — from Staff Manager. No group texts, no Facebook posts, no crossed wires. Everyone who needs to know, knows.

Broadcast announcements to all staff or specific zones/roles
Shift reminders sent automatically before each event night
Last-minute change notifications — schedule updates push instantly
Staff can confirm shifts directly from the notification
All communications logged — no more "I never got that message"
Staff comms — TerrorDome
You · All staff · Oct 14
Reminder: Opening night is Friday Oct 17. Call time is 6:30pm. Zone assignments posted in your schedule. Costumes must be approved by Thursday.
Jamie M. · Actor
Confirmed for Friday and Saturday. See you there 👻
You · Zone 3 actors · Oct 17 · 3:12pm
Last-minute update: Zone 3 entry repositioned 10ft back from last week. Check your zone brief before 6:30.
📋 4 of 5 Zone 3 staff confirmed receipt
Built around the season

Staff Manager works the way
haunted attractions actually operate.

1
Pre-season hiring
July — September
Application link goes live
Applicants reviewed and hired
Roles and zones assigned
Returning staff history reviewed
2
Schedule build
September — October
Shifts built by night and zone
Conflicts auto-flagged
Schedule published to staff
Reminders sent automatically
3
Live nights
October
Mobile clock-in at call time
Live roster dashboard
Absences flagged instantly
Last-minute comms in one tap
4
Post-season wrap
November
Full hours export for payroll
Per-staff season summary
Performance notes saved
Rehire list ready for next year
Pricing

Season-based pricing.
No monthly subscriptions.

Haunted attractions don't think in months — they think in seasons. Staff Manager is priced the same way. One season fee, all features included, cancel when you're done.

Starter
Single-location events up to 30 staff. Everything you need to stop managing people through text messages.
Starting at $X / season
Exact pricing available on request. Volume discount available.
Staff applications portal
Up to 30 staff
Shift scheduling
Mobile time keeping
Basic communications
+Haunt Passport Ticketing — add on
Get pricing →
Most popular
Pro
Unlimited staff, full season history, and payroll export. For operators who run the whole show.
Starting at $X / season
Best value when bundled with Haunt Passport Ticketing. Ask about bundle pricing.
Everything in Starter
Unlimited staff
Full staff season history
Payroll export
Advanced communications
Multi-zone management
Book a demo
Full Platform
Staff Manager + Ticketing + RFID. The complete Haunt Passport operations stack.
Bundle pricing — contact us
Ticketing at $0.49/ticket + Staff Manager Pro + RFID hardware. One conversation, one quote.
Everything in Pro
Online + onsite ticketing
9 AI marketing tools
RFID gate check-in
Live throughput data
cogniBOX ready
Contact sales →
🔗
Better together — Staff Manager + Ticketing
When you run Staff Manager alongside Haunt Passport Ticketing, your staff roster and your gate operation share the same platform. Ticket revenue, staff hours, and throughput data all live in one place — and Haunt AI can answer questions across all of it. "Were my busiest ticket nights also my highest staff cost nights?" That's a question you can ask Haunt AI and get an answer in seconds.
Haunt Passport by cogniFX

Stop managing your season
through text messages.

Book a 20-minute demo and we'll show you how Staff Manager works for your specific haunt — staff count, zones, nights per season, all of it.

No commitment required·Setup before your season·Built by haunt operators